Job Description
For questions about this job, contact:
Natalie Mellard
PA to Senior Management Team
natalie.mellard@nhs.net
0113 392 4454
Job Summary
To provide administrative and clerical support to the Yorkshire Regional Genetics Service.
The post holder will be responsible for the provision of a full and effective administrative and clerical support service. They will also be responsible for inputting data onto the database such as PPM+, obtaining further information prior to patients being seen in clinic and/or being discussed at MDT meetings, including the updating of relevant patient administration systems. Information collected could include but not limited to consent forms, family history, post-mortems and test results. The post holder will be expected to produce reports as required which also could include drawing a family tree with the help of specially designed database. The post holder will be expected to arrange and plan their own work in line with the team on a day-to-day basis within the overall demands and priorities of the department.
Why you should join our Team
The Leeds Clinical Genomics Service (LCGS) provides Clinical Genetics and Genomics services to a diverse population of c.4 million across a large, varied geographical area. The service comprises an experienced team of Consultant Clinical Geneticists, Genetic Counsellors, Genomic Practitioners and Genetic Research Nurses/Practitioners, as well as Specialty Trainees, Clinical Fellows and trainee Genetic Counsellors, supported by a large clinical administrative team. LCGS is a member of the North East & Yorkshire Genomic Medicine Service (NEY GMS), and the service works closely with the Regional Clinical Genetics services based in Newcastle and Sheffield.
LCGS is based at Leeds General Infirmary in Leeds, with the Central Lab of the North East and Yorkshire Genomic Laboratory Hub (NEY GLH) situated at the nearby St. James’s University Hospital. Genetics clinics are held in the Leeds hospitals, a satellite unit in Hull and virtually. Part of this role may involve establishing clinics in other parts of our region for specific populations. In addition to providing general and specialist genetics clinics, LCGS contributes to a variety of multidisciplinary teams including oncology, fetal medicine, cardiology, ophthalmology and musculoskeletal services.
Yorkshire is a wonderful part of the world. The Yorkshire Dales, North York Moors and beautiful Yorkshire Coast are accessible for those who enjoy outdoor activities alongside the amenities and cultural offerings from the region’s towns and cities, such as York, Leeds and Bradford.
We are a friendly and supportive team, who are also forward thinking and ambitious with many staff members being nationally recognised for clinical and service development.
What you will bring to the role
- To provide a full clerical support service to the Clinical Genetics team including organising, sorting and filing documents and papers; dealing with incoming and outgoing paper and electronic post as required; photocopying, distributing information by post or email; typing letters such as standard letters and other documents.
- To deal with communications and ad hoc enquiries from staff and service users, members of the public, and a wide range of external organisations and professionals. Receiving and relaying general verbal/written messages and responding by supplying straightforward information and guidance or referring to the relevant member of the department or other Trust staff as necessary. This includes the management of a shared email inbox.
- To maintain and update mail-outs and labels for Trust and staff departments, advisory group members and voluntary and community organisations and organising electronic or paper mail-outs to such groups as required (typing, copying and posting etc.)
- To monitor stock levels and re-order stationery and office supplies as required, and non-stock items as necessary.
- To co-ordinate and keep records of the teams leave.
- To create and maintain clinical and departmental rotas.
- To adhere to relevant Statutory Instruments and Trust policies and guidelines e.g. Data Protection, Health and Safety, Confidentiality and personnel policies and guidelines.
- To learn and adapt to new ways of working in a changing and developing environment.
Please see the attached job description for further information about this vacancy.
About Leeds Teaching Hospital NHS Trust
Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:
Patient-centred
Collaborative
Fair
Accountable
Empowered
All our actions and endeavours will be guided and evaluated through these values
We’re committed to recruiting exceptional people to deliver outstanding services across Leeds Teaching Hospitals NHS Trust and helping every colleague reach their full potential. We’re looking for a compassionate, inclusive, and collaborative leader who shares our values and can build strong partnerships. We warmly invite applications from people from a variety of backgrounds and sectors, and are especially keen to hear from individuals from a minority ethnic background. We’re dedicated to creating a diverse and inclusive environment where everyone feels valued, supported, and has a true sense of belonging, as we work together to deliver the best in healthcare to the people of Leeds and beyond.
Sponsorship Eligibility
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.