Medical Secretary

Job Summary

The Congenital Cardiology Department has an exciting vacancy for a medical secretary/scheduler for 30 hours per week. This is a senior secretarial role is within a highly complex. busy environment, and the successful candidate will be expected to work independently as well as part of a team. The individual should be patient focused, professional and flexible in their approach to work.

The post-holder will:

Provide a wide-ranging secretarial service to a group of Cardiology Consultants (the number of which will be determined by Departmental requirements and the job plan commitments of the clinical team concerned).

For the group of consultants responsible for, manage the flow of patients ensuring pre-assessments, procedures and/or appointments are booked within the necessary timescales escalating potential for delays to the PSC/Business Manager to ensure that prompt action is taken at all times in order to support strategic capacity/demand planning for the organisation.

Undertake secretarial duties such as typing clinic letters, discharge letters and any other documentation required by the clinician.

What you will bring to the role

The main duties of this role are to support the cardiology consultants and waiting list management of all of our congenital cardiac patients waiting for an intervention procedure. This includes neonates, paediatric and adult patients. The job heavily involves, scheduling, booking and liaising with patients using the correct IT systems. It also includes managing waiting lists to ensure people are scheduled in chronological order by clinical priority meeting trust targets where possible and escalating any issues or concerns to management and clinicians. The post requires speaking to patients over the phone and sometimes relaying difficult information regarding a procedure cancellation and requires patience and empathy at all times. The post holder is also responsible for managing the day to day secretarial administrative duties which includes scanning, typing and answering phone calls.

Please see the attached job description for further information about this vacancy.

About Leeds Teaching Hospital NHS Trust

Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:

Patient-centred
Collaborative
Fair
Accountable
Empowered

All our actions and endeavours will be guided and evaluated through these values

We’re committed to recruiting exceptional people to deliver outstanding services across Leeds Teaching Hospitals NHS Trust and helping every colleague reach their full potential. We’re looking for a compassionate, inclusive, and collaborative leader who shares our values and can build strong partnerships. We warmly invite applications from people from a variety of backgrounds and sectors, and are especially keen to hear from individuals from a minority ethnic background. We’re dedicated to creating a diverse and inclusive environment where everyone feels valued, supported, and has a true sense of belonging, as we work together to deliver the best in healthcare to the people of Leeds and beyond.

Sponsorship Eligibility

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.