Job Description
For questions about this job, contact:
Donna Nelson
Business Support Manager
Donna.nelson1@nhs.net
0113 2068909
Job Summary
Working as part of our friendly and efficient Business, Management and Administration Team we are based within Medical Physics & Clinical Engineering as the Office Supervisor & PA to Head of Department.
The successful candidate will be highly motivated to provide high quality administrative and organisational support to effectively deliver services whilst working closely with the Head of Department and other Senior Managers as designated.
This will include secretarial and PA activities including developing, maintaining and managing office and information systems in support of the Dept. The post holder will play a key role in preparing agenda, taking, transcribing and distributing minutes & organising follow up action.
In addition, the postholder will develop, maintain, and manage office and information systems that support the wider Oncology CSU, while providing day-to-day supervision and coordination of the secretarial team.
Why you should join our Team
Leeds Teaching Hospitals NHS Trust is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.
By bringing together the wide range of skills and expertise across West Yorkshire and Harrogate we are working differently, innovating and driving forward change to deliver the highest quality care. By working for Leeds Teaching Hospitals NHS Trust this is your opportunity to be a part of that change.
Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.
What you will bring to the role
- Excellent organisational skills with the ability to work both independently and as part of a team.
- Effective supervisory skills, be highly motivated and lead by example to motivate other team members.
- Prioritise own workload and, where appropriate, that of the team.
- Able to effectively manage a variety of tasks with possibly competing deadlines.
- Highly developed interpersonal skills with the ability to exchange confidential, sensitive or contentious information clearly and effectively at all levels, i.e. patients, relatives, colleagues and other health professionals, within the Trust and externally.
An ability to exercise judgement when dealing with enquiries to evaluate the situation and resolve problems within their remit, escalating issues appropriately.
- Appropriate typing/IT qualification or equivalent.
- To support and sustain the department’s practice with efficient administrative protocols, processes and procedures, in line with service needs.
- An excellent knowledge of a supervisory/PA role.
- The post holder should be aware of the Trust’s Policies and Procedures including Recruitment and Selection; Conduct and Discipline; Annual Leave; Confidentiality.
Please see the attached job description for further information about this vacancy.
About Leeds Teaching Hospital NHS Trust
Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:
Patient-centred
Collaborative
Fair
Accountable
Empowered
All our actions and endeavours will be guided and evaluated through these values
We’re committed to recruiting exceptional people to deliver outstanding services across Leeds Teaching Hospitals NHS Trust and helping every colleague reach their full potential. We’re looking for a compassionate, inclusive, and collaborative leader who shares our values and can build strong partnerships. We warmly invite applications from people from a variety of backgrounds and sectors, and are especially keen to hear from individuals from a minority ethnic background. We’re dedicated to creating a diverse and inclusive environment where everyone feels valued, supported, and has a true sense of belonging, as we work together to deliver the best in healthcare to the people of Leeds and beyond.
Sponsorship Eligibility
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.